03

Operating model

A disciplined path from requirement to delivery

ADANEXUS applies a structured operating model designed for transparency, efficiency, accountability and quality assurance. It adapts to different procurement values, project sizes, locations and client procedures — but the sequence holds.

  1. 01

    Engage and assess

    Clarify needs, specifications, timelines, budget, compliance obligations and expected outcomes.

  2. 02

    Plan

    Translate requirements into a structured procurement plan with methods, criteria and milestones.

  3. 03

    Research and source

    Identify capable manufacturers, suppliers and partners against capability, quality and compliance.

  4. 04

    Prequalify

    Evaluate suppliers through due diligence proportionate to value, complexity and risk.

  5. 05

    Solicit

    Prepare and manage RFQs, tenders, RFPs and framework competitions with clear requirements.

  6. 06

    Evaluate

    Assess bids against transparent, predefined criteria and maintain evaluation records.

  7. 07

    Negotiate and award

    Improve value, clarify obligations and document the award per the approval process.

  8. 08

    Manage contract

    Issue purchase orders, track milestones, monitor performance and control documentation.

  9. 09

    Assure quality

    Verify specifications, certificates, inspection, quantity, packaging and expiry before acceptance.

  10. 10

    Coordinate logistics

    Plan freight, customs, warehousing and last-mile delivery with proof of delivery.

  11. 11

    Receive and accept

    Check goods against orders and documentation; record discrepancies and client acceptance.

  12. 12

    Report and close out

    Report performance, reconcile, capture lessons learned and archive records for audit.

03.1

Underpinning systems

What runs alongside every stage

Three systems operate across the whole model rather than at a single step.

Quality management

Specification verification, certificates of analysis and conformity, inspection, batch and expiry checks, and acceptance documentation.

Risk management

Identifying, assessing and mitigating procurement, supplier, logistics, security, compliance and continuity risks before they affect delivery.

Digital and reporting

E-procurement records, supplier and performance dashboards, inventory and fleet visibility, and mobile data collection through tools such as Power BI, KoboToolbox and ODK.

03.2

Process graphics

Ten operating workflows at a glance

These visual workflows cover procurement, supply flow, humanitarian logistics, supplier assurance, quality, emergency response, cold chain, governance, sustainability and independent verification.

01

End-to-end procurement lifecycle

  1. 01Needs
  2. 02Market
  3. 03Tender
  4. 04Evaluate
  5. 05Award
  6. 06Contract
  7. 07Monitor
  8. 08Close
02

Supply chain flow

  1. 01Suppliers
  2. 02Procurement
  3. 03Warehouse
  4. 04Distribution
  5. 05Clients
  6. 06Support
03

Humanitarian logistics pipeline

  1. 01Global source
  2. 02Procure
  3. 03Cross-border
  4. 04Warehouse
  5. 05Last mile
  6. 06Beneficiary
04

Vendor due diligence

  1. 01Business check
  2. 02Documents
  3. 03Sanctions
  4. 04Technical review
  5. 05Approval
05

Quality assurance framework

  1. 01Plan quality
  2. 02Control source
  3. 03Inspect
  4. 04Test
  5. 05Release
06

Emergency response workflow

  1. 01Assess
  2. 02Plan
  3. 03Rapid source
  4. 04Mobilise
  5. 05Deliver
  6. 06Verify
07

Cold-chain management

  1. 01Temperature plan
  2. 02Cold storage
  3. 03Controlled transport
  4. 04Monitor
  5. 05Record
08

Procurement governance

  1. 01Policies
  2. 02Roles
  3. 03Approvals
  4. 04Transparency
  5. 05Accountability
09

ESG and sustainability

  1. 01Environmental
  2. 02Social
  3. 03Governance
  4. 04Measure impact
10

Monitoring and verification

  1. 01Define criteria
  2. 02Collect evidence
  3. 03Validate
  4. 04Report
  5. 05Correct